Job family: Construction - Scheduling
Job title: Scheduling Manager
Reports to: Regional Scheduling Manager, Operations Manager, Project Manager, or Project Executive
Position Description:
Oversee work of Scheduling team, project staff, or consultants assigned to scheduling function, on one or more construction projects of varying size and complexity for Business Unit. Prepare and maintain schedules, develop and review project baseline, and monitor and track scheduling project progress.

 

Essential Duties & Key Responsibilities:
• Conduct scheduling activities while leading, managing, and supervising project scheduling activities of Scheduling group (e.g., Scheduling Engineers, project staff, or consultants) assigned to scheduling function on one or more construction projects of varying size and complexity throughout Business Unit (BU).
o Perform Scheduling activities including monitoring, tracking progress, and preparing summary and detail level schedules.
o Develop full Critical Path Method (CPM) logic-generated baseline schedules for projects,
o Communicate project execution plan, monitor performance against original baseline schedule and previous month’s forecasts, and promote early identification and mitigation of risks.
o Develop construction schedule throughout all project phases, including RFP/Project Launch through Substantial Completion/Final Turnover.
o Collaborate with project departments (e.g., Preconstruction, Commissioning, Procurement, Construction) to prepare detailed schedules.
o Collaborate with VDC to integrate BIM, 4D models, and logistics planning.
o Integrate LPS (Last Planner System) methodology into construction project schedule.
o Perform monthly progress updates complete with narrative and create target comparison and periodic look-ahead schedules.
o Develop and update cost and/or resource loaded schedules.
o Conduct project schedule reviews with project leadership and provide Scheduling Dashboard statistics at Operations Review Meetings (ORMs) or other sessions (e.g., Pull Plan Sessions, Trade contractor meetings).
o Participate in Business Development (BD) and BU marketing activities for proposal presentations and activities as related to project scheduling and provide scheduling contract language and related documentation.
o Provide support and training of scheduling software and planning and scheduling techniques to project and office employees.
• Guide Scheduling group to facilitate and implement consistent application and adherence to company and ‘Scheduling Playbook’ policies, practices, and procedures.
• Develop and maintain relationships with project stakeholders to promote value of scheduling and communication of overall
project plan.
• Engage with clients as Planning and Scheduling SME (subject matter expert) to educate and influence expectations for Planning and Scheduling standards, and best practices to satisfy owner standards and other requirements.
• Conduct project site progress walks to capture progress, review and verify with project team, and update schedule accordingly.
• Challenge project team based on previous, current, and future schedule data for As Built vs. Planned progress to ensure logical construction sequencing.
• Perform audits of project schedules using diagnostic and comparison software to validate health and quality of schedule, Last Planner System integration, and review risk/gap analysis of scheduling function across projects. Provide feedback to Scheduling group to mature scheduling practices.
• Implement and educate Scheduling group to use advanced techniques (e.g., weather conditions, TIAs (Time Impact Analysis), cost and resource loading) to identify potential schedule risks and delays.
• As required, provide historical schedule information to defend against or initiate a claim.
• Contribute to development of schedule recovery/acceleration plan and generate ‘What If’ schedules and other recovery
opportunities to mitigate risk and optimize completion.
• Contribute to maintenance of regional production rate database and historical schedule data.

• Provide monthly statistics and updates into company’s Scheduling Dashboard.
• Manage Scheduling group and participate in hiring process, onboard and deliver timely performance feedback for direct reports, contribute to performance appraisals during annual performance cycle, utilize talent management systems, and identify appropriate training to help with development needs.
• Participate in external organizations, conferences, and events beneficial to Scheduling function to keep updated on industry trends and advancements.
• Other activities, duties, and responsibilities as assigned.

 

Qualifications:
• Bachelor’s Degree from accredited degree program in Engineering, Construction Management, Building Construction, or related field, with minimum of 8 years of related experience or equivalent combination of education, training and experience
• Large construction project experience (>$100m)
• Scheduling Certification desired (e.g., Associate of Advancement of Cost Engineers (ACE) Planning & Scheduling Professional (PSP), Project Management Institute (PMI) Scheduling Professional (SP))
• Experience in construction project engineering and supervisory positions
• Knowledgeable of building construction, materials, systems, market conditions and Trade practices
• Ability to interpret contract documents, drawings, specifications, and scopes of work to build schedules
• Proficient use of scheduling software applications (e.g., Oracle Primavera P6)
• Proficient use of scheduling diagnostic and comparison tools (e.g., Acumen Fuse, Change Inspector)
• Advanced experience conducting gap analysis and managing scheduling risks
• Advanced knowledge of estimates for project schedule development
• Familiar with earned value concepts and using construction resources to validate productivity and durations
• Ability to develop metrics and track results
• Strong analysis, critical thinking, good judgment, and problem-solving skills
• Experience implementing continuous improvement methods and tools (e.g., lean construction, Takt)
• Negotiation skills with ability to influence and engage others to acquire information and discern impact to schedule
• Advanced presentation delivery skills, ability to anticipate needs and tailor communications to non-technical audiences
• Supervisory experience with ability to delegate, prioritize, and manage concurrent tasks for self and others
• Demonstrate elements of emotional intelligence including self-awareness, social awareness, self-management, and
relationship management
• Proficient computer skills, Microsoft Office suite of applications, and collaborative tools
• Limited travel

 

Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the
essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the
essential functions. Performance of the required duties require physical ability to climb permanent and temporary stairs,
passenger use of construction personnel hoists, ability to climb ladders and negotiate work areas under construction. While
performing the duties of this job, the employee is frequently required to sit, climb, balance, stoop, kneel, crouch, crawl, use hands
to finger, handle or feel objects, tools, or controls, and reach with hands, talk, and hear. The employee frequently views a
computer monitor and frequently uses a computer keyboard. Specific vision abilities required by this job include close vision,
peripheral vision, depth perception, and the ability to adjust focus. The employee is regularly required to be mobile, and the
employee occasionally travels both short and long distances via a variety of conveyances. The employee occasionally performs
work on-site at construction work sites, office locations, and/or off-site venues. The employee must regularly lift and/or move up
to 10 pounds and occasionally lift and/or move up to 25 pounds.

 

Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee regularly works at construction work sites where the employee is exposed to moving mechanical parts, high precarious places, fumes, or airborne particles, outside weather conditions, and risk of electrical shock. The noise in the work environment is usually moderate to loud. While performing the duties of this job, the employee occasionally works in an office or remote setting. The noise in the work environment is usually quiet to moderate in an office setting. The employee is required to work in compliance with company safety policies, procedures,
and applicable laws.