Job description:

Job Opportunity: Secretary / Administrator

Employment Type: Full-time

Working Hours: Monday Friday, 8:00 AM 5:00 PM

Working Location: BGC, Taguig City, Philippines

Executive Support

• Provide proactive and high-level administrative support to the President.
• Manage executive calendars, prioritize appointments, and coordinate internal and external meetings across multiple time zones.
• Arrange domestic and international business travel, including flights, accommodations, visas, transportation, and itineraries.
• Prepare executive correspondence, reports, presentations, briefing materials, and meeting documents.
• Manage and prioritize emails and communications on behalf of the President when appropriate.
• Act as a key liaison between senior management, Marubeni Headquarters, regional offices, business partners, and external stakeholders.
• Prepare meeting agendas, take accurate minutes, and follow up on action items.
• Handle confidential and sensitive business information with a high level of discretion and professionalism.
• Coordinate executive visits, board meetings, management meetings, and VIP events.
• Support special projects, strategic initiatives, and other assignments from management.

Office Administration & General Affairs

• Oversee daily office administration to ensure a professional and efficient working environment.
• Manage office facilities, supplies, equipment, and vendor relationships.
• Coordinate office maintenance, lease administration, and facility-related services.
• Liaise with building management, government agencies, banks, and external service providers.
• Maintain company records, contracts, licenses, and corporate documents.
• Support expatriate administration, including visa applications, work permits, relocation, and travel arrangements.
• Coordinate company events, internal meetings, and employee engagement activities.
• Assist with employee onboarding and offboarding administration.
• Support contract administration and document control.

Qualifications:

• Bachelor's degree in any related field.
• Minimum 5 years of experience as an Executive Assistant, Secretary, or Administrator, preferably supporting senior-level executives.
• Previous experience working in a Japanese company is highly preferred.
• Experience working with Japanese management or coordinating with a Japan Headquarters will be an advantage.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Excellent attention to detail and follow-up skills.
• Strong business writing and communication skills.
• High level of professionalism, integrity, discretion, and confidentiality.
• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, and Outlook).
• Excellent English communication skills, both written and spoken.

Why is This a Great Opportunity:

• Work closely with the President and senior management.
• Join a stable and established organization.
• Gain exposure to an international business environment.
• Work closely with Japan Headquarters and regional offices.
• Excellent opportunity for career growth and professional development.

Please send your resume to email: Aum - [email protected]